Terms and Conditions

The following is a brief summary of the terms and conditions that parents agree to when sending their daughter to St Mary’s Calne:

Fees:

Fees for the course of education are all inclusive apart from text books specific to public examinations for your daughter’s sole use. Extra-curricular activities eg private music lessons, trips and visits and any requirement for special educational instruction, are charged for separately. A term’s notice is required to cease education, extra curricular activities or special educational instruction.

Fees for the term following are due on the 1st day of term; extra charges as detailed above are charged in arrears and are due on the 1st day of the following term. Fees and any prepaid supplemental charges will not normally be reduced as a result of absence due to illness or otherwise. The school operates an optional sickness insurance scheme which parents may elect to join.

Each pupil may be included in a personal accident insurance scheme and a personal property insurance scheme. However both of these schemes are optional and charges are supplementary.

Conduct:

There is a Code of Conduct which pupils will be made aware of and thereafter will be expected to comply with. It sets out examples of good and bad behaviour and a table of rewards and sanctions according to the occasion. Serious disciplinary matters, e.g. stealing, using or purchasing drugs, are covered within a separate policy which is advised to parents prior to their daughter attending the school.

School’s Obligations:

It is expected that your daughter will stay at St Mary’s until the end of her GCSEs and, subject to her obtaining the required academic results, enter the sixth form for a two year A Level course.

The school will exercise skill and care in respect of your daughter’s education and welfare. Parents are asked to fulfill their obligations, encourage their daughters in their studies and give appropriate support to the school.

The school reserves the right to make changes to the curriculum, although it will try to give parents a term’s notice of significant changes to the curriculum and where practical will consult with parents on such changes. The school monitors your daughter’s academic and pastoral progress and written reports are produced regularly.

Parents’ Obligations:

A comprehensive medical questionnaire about your daughter has to be completed prior to her starting at St Mary’s Calne and it is a requirement that parents keep the school updated regularly on any long-term or developing medical conditions, or if special arrangements are needed for specific situations.

Parents are asked to inform the school, without delay, if they have any cause for concern, whether a matter of safety, care, discipline or progress of their daughter.

The responsibility for the welfare of your daughter whilst off the school premises, unless taking part in a school activity or otherwise under the supervision of a member of staff, rests with parents. The Head must be informed in writing of any reasons for a girl’s absence and where possible consent for absence should be sought in advance.

Parents need to provide their daughters with the school uniform as appropriate for her age. The uniform must fit properly and be complete. The school has a uniform shop which is open during term time for pupils to purchase items that need replacing or updating.

Parent School Contract:

Full terms and conditions are set out in a Parent/School Contract which is sent to parents with a Code of Conduct, a Complaints Procedure and any relevant Disciplinary policies prior to parents accepting a place for their daughter(s) at St Mary’s Calne.

Cancelling Acceptance:

The Cancellation of the place after acceptance can cause long-term loss to the School if it occurs after other families have taken their decisions about schooling for their children. A genuine pre-estimate of loss is fees for between one and five years. Nonetheless, the School agrees to limit the liability of the Parents to:

  • one Term's Fees at the rate payable for the Term of Entry, less the Acceptance Deposit, payable as a debt if less than a Term's Written Notice of Cancellation has been given. The School reserves the right to offset the Additional Deposit, if paid, against the Term's Fees; or
  • the Acceptance Deposit if more than a Term's Written Notice has been given. Cases of serious illness or genuine hardship may receive special consideration on written request.